Owned Assets and Loaned Assets

Classification rule

Choose Owned Assets only when FPH owns the property. Choose Loaned Assets when another person or organization owns it and FPH has accepted temporary care. Ownership becomes immutable after activation except through supervised correction evidence.

Loaned Asset minimum record

• owner party and their external reference;
• signed or otherwise approved agreement number, start/end dates, purpose, insurance and commercial terms where applicable;
• entry condition and attachments;
• current location and accountable custodian;
• renewal, return, discrepancy, and closure status.

Accounting boundary

A Loaned Asset must not enter FPH cost or depreciation just because it is physically present. Finance separately decides whether an arrangement represents a lease/right-of-use asset or another reporting treatment. The ownership register never makes that decision silently.

Closeout

Return the exact holding to its owner, record condition and discrepancies, capture receiving evidence, and close or renew the agreement. Do not delete the holding or its movement history.