Basics
Checkout and Return
Issue property, acknowledge custody, extend or transfer it, and return it safely.
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Before issuing property
Verify the identity, availability, physical condition, quantity, issue location, accountable person, purpose, and due date. A serialized asset cannot have conflicting active custody; a quantity record cannot be issued beyond availability.
End-to-end operator runbook
- Open New checkout. The signed-in operator is automatically recorded as actor.
- Choose the asset and custodian. Confirm the right item and recipient together.
- Record handoff terms. Set quantity, purpose, due date, condition, and acknowledgement or witnessed exception.
- Verify acknowledgement. The custodian sees only their relevant assignment, not broad inventory data.
- Process return. Scan the asset, verify returned quantity and condition, then route damage, loss, or maintenance exceptions instead of hiding them.
Partial returns keep the remaining custody open. Transfers and extensions are new controlled events, not edits to the original checkout.