Inventory Tracking

Overview

Inventory Tracking is the operational stock board for an event. Staff use it to set counted stock, enable or disable POS selling, allow or block anonymous POS sales, search item lines, and export scannable tags for each tracked item.

This is the page that changes inventory settings and on-hand quantities. Use Inventory Analytics when you only need to review movement and shortages.

Dashboard route

• /ems/manage/inventory-tracking?id=:eventId

Inventory settings

Setting	What it does	Operational impact
Enable POS page	Reveals the POS subnav and allows staff to record onsite sales that deduct from stock.	Turn this on only after prices, stock counts, payment accounts, and sales policy are ready.
Allow anonymous POS sales	Lets staff skip attendee linking during POS sales.	Use only when walk-up sales are allowed without tying the sale to a registration or dealer record.

Both settings participate in the floating save bar. Changing a toggle marks the page dirty. Save commits the new settings; Revert returns the toggles to the saved values.

Summary cards

Card	What it shows	Why it matters
Tracked items	Number of UUID-tagged inclusions and add-ons on the stock board.	Confirms how many item lines the event is managing.
Draft on hand	Sum of current on-hand values, including unsaved edits.	Lets staff see the effect of draft stock changes before saving.
Remaining after deductions	Draft on-hand stock minus claimed and POS-sold quantities.	Shows whether stock still covers active demand.
Below pending demand	Item lines whose remaining quantity is lower than pending claim quantity.	These lines need logistics review before fulfillment continues.
POS mode	Disabled, Live + linked, or Live + walk-up.	Summarizes whether POS can sell and whether attendee linking is required.
POS-ready items	Items eligible for onsite sale.	Shows how much of the inventory catalog can be sold through POS.

Item search

Search filters item rows by item name, description, UUID, or inventory kind. The table summary reports how many rows match the filter and how many are below pending demand in the current view.

Clear the search before doing a full inventory review. A filtered list can hide stock issues outside the current item.

Inventory rows

Each row shows the item identity, movement counts, editable stock count, and tag export tools.

Field or control	What it does	Save behavior
Item name	Displays the tracked item.	Read-only.
Kind badge	Shows the inventory category.	Read-only.
UUID badge	Shows the stable item identifier.	Read-only; use tag tools to copy or export it.
POS ready badge	Indicates the item can be sold through POS.	Read-only from item setup and pricing.
Below pending demand badge	Appears when remaining stock is lower than pending claim quantity.	Review stock before continuing claims or sales.
Description	Shows item description when available.	Read-only.
Required	Quantity needed by confirmed attendee or dealer demand.	Read-only.
Claimed	Quantity already fulfilled.	Read-only from claim records.
Pending	Quantity still waiting for fulfillment.	Read-only from claim queue.
POS sold	Quantity already sold through POS.	Read-only from POS transactions.
On hand	Editable counted stock for the item.	Must be a non-negative whole number. Unsaved edits are highlighted and saved through the floating save bar.
Remaining	On hand minus claimed and POS sold.	Recalculates as stock edits are drafted.

Saving stock sends only changed item lines. Reverting restores every row to its last saved on-hand quantity.

Tag tools modal

The Tag tools button opens item identity exports for the selected item. The modal shows the item name, item kind, UUID, QR preview, barcode preview, and NFC actions.

Tool	What it does	Notes
Copy UUID	Copies the item UUID to the clipboard.	Useful for support, manual labels, and troubleshooting.
Download NFC entry	Downloads a JSON entry containing the item UUID and text record data.	Use when preparing NFC tags outside the browser writer.
Write to NFC	Writes the item UUID to an NFC tag through Web NFC.	Only works on supported Chromium browsers and NFC-capable devices. The page asks staff to hold a tag near the device.
Download QR PNG	Generates and downloads a QR image containing the item UUID.	Test printed QR codes with the scanner before deploying them at scale.
Download barcode PNG	Generates and downloads a barcode image containing the item UUID.	Test with the intended scanner and print size.

If QR or barcode libraries fail to load in the browser session, the modal clears previews and shows an error instead of giving staff a broken export.

Related actions

Use Point of Sales after POS is enabled. Use Inventory Analytics for movement review. Use Inclusion Claim for attendee handout operations.

Common mistakes

Do not enable anonymous POS sales just because it is faster. Anonymous sales remove attendee-level traceability and must be intentional. Do not overwrite NFC tags unless you know the tag is blank or safe to reuse.