Finance Receivables

Register and calculations

Rows show debtor, invoice/reference, issue/due dates, currency, gross, credits, collected, approved write-off, outstanding, aging, state, owner, and evidence. Outstanding is max(0, gross − valid credits − collected − approved write-off). Unapplied collections remain distinct and mixed currencies are never summed.

Filters cover debtor, issue/due date, overdue/aging, lifecycle, event/category/account, allocation state, evidence, amount, and currency. Detail retains lines, terms, applications, credits/write-offs, journal effects, timeline, versions, and receipts.

Commands and safeguards

Create/edit requires debtor, issue/due dates, currency, line totals, dimensions, terms, reference, and required evidence. Commands cover draft, issue, record collection, allocate/unallocate, credit, approved write-off, cancel, and correct.

The API prevents over-allocation, negative outstanding, cross-currency application, duplicate reference under policy, stale write, locked-period posting, and unauthorized write-off. Every allocation records amount, source collection, invoice, actor, server time, journal link, and audit history.

Recovery

If money cannot be safely allocated, preserve it as unapplied and investigate. On overpayment, do not force the invoice negative. Credits and write-offs require their own reason and approval. Escalate missing application history or an outstanding value that cannot be reproduced from canonical applications.