Surfaces
Finance Payables
Manage vendor bills, approvals, credits, schedules, partial payments, and aging.
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Register and calculations
The register shows vendor, invoice reference, document/due dates, currency, gross, credits, paid, outstanding, aging bucket, state, owner/approver, evidence, and journal health. Outstanding is max(0, gross − valid credits − paid) per document currency. Filters cover vendor, due/overdue state, lifecycle, event/category/account, evidence, approver, amount, and currency.
Bill fields and lifecycle
A bill requires vendor, vendor reference, document/due dates, currency, line description, quantity/amount/tax or exact line totals, event/category/account dimensions, terms, and evidence. Commands cover draft, edit, submit, approve/reject, schedule, partial/full pay, credit, cancel, and permitted reversal.
The server rejects duplicate vendor/reference combinations under policy, invalid totals/tax, cross-scope dimensions, payment above outstanding, missing/quarantined evidence, stale version, maker-checker conflict, and locked period. Partial applications retain amount, date, payment reference, journal, actor, and audit history.
Recovery
On duplicate detection, compare the existing bill and source evidence before deciding whether it is the same obligation. On provider timeout, inspect payment and receipt before retrying. After posting, correct through credit/reversal. Escalate negative outstanding, missing payment application, or an approval by the maker where separation is required.